Document Scanning Services
Heirloom's document scanning services make it easy to preserve important paper records as searchable digital files. We professionally scan single documents, oversized documents, and bulk paper collections, delivering 300 dpi searchable PDF files with OCR (Optical Character Recognition) for easy searching, storage, and sharing.
Whether you're sending family records, business documents, legal files, photographs, videotapes, film reels, or other media, simply send everything together. Heirloom specialists carefully inspect every item, identify exactly what you've sent, verify it can be digitized, and prepare a detailed, itemized quote.
There is no counting, no sorting, and no obligation. During our free inspection, Heirloom specialists determine whether your documents qualify as Single Documents, Oversize Documents, Simple Bulk Scanning, or Complex Bulk Scanning, then email you a detailed, no-obligation quote. We begin scanning only after you've approved the quote and submitted payment.
Why Use Document Scanning Services?
Paper records are vulnerable to loss, fading, water damage, fire, and everyday wear. Professional document scanning preserves your important records as searchable digital files that are easy to organize, back up, retrieve, and securely share.
Why Choose Heirloom?
Most document scanning companies expect you to determine how your project should be categorized before placing an order.
Heirloom doesn't.
Simply send your documents, and Heirloom specialists will:
- Identify every type of media you send
- Inspect every document group
- Determine the appropriate scanning service
- Prepare a detailed, itemized quote
- Answer any questions before work begins
Only after you've reviewed and approved your quote do we begin scanning your documents.
Single, Oversize, Simple, and Complex Scanning
Heirloom offers four document scanning services:
Single Documents – Individual pages up to 11 × 17 inches
Oversize Documents – Individual documents larger than 11 × 17 inches
Simple Bulk Scanning – Loose pages of the same size (up to 11 × 17 inches).
Complex Bulk Scanning – Bound documents, stapled papers, clipped pages, mixed paper sizes, fragile documents, or other collections requiring additional preparation.
You don't have to determine which service you need. Heirloom specialists make that determination during your free inspection.
What Will I Receive?
Every completed document scanning project includes:
- Optical Character Recognition (OCR)
- Downloadable 300 dpi PDF files
- Secure Heirloom cloud delivery
- Optional Heirloom Flash Drive
- Original documents safely returned
Document groups remain organized exactly as you sent them.
Which Document Scanning Service should I order?
You don't have to choose. Simply send your documents, and Heirloom specialists will inspect every group during your free inspection, determine whether it qualifies as Single, Oversize, Simple Bulk, or Complex Bulk scanning, and email you a detailed, no-obligation quote.
What makes document scanning Simple or Complex?
Simple Bulk Scanning is for loose, non-fragile pages of the same paper size (up to 11 × 17 inches) that can be efficiently scanned together. Documents requiring preparation—such as staples, paper clips, bindings, mixed paper sizes, fragile pages, or oversized documents—are classified as Complex Bulk Scanning.
How are my scanned documents organized?
Heirloom preserves the organization of your records. Documents grouped together in folders, envelopes, bands, or other obvious collections are scanned in their original order and delivered as individually named searchable PDF files, making it easy to locate and browse your records later.
How will I receive my scanned documents?
Heirloom assigns every document group a unique tracking number before scanning. Your 300 dpi searchable PDF files are delivered to correspondingly named folders in your private Heirloom cloud, where you can immediately view, download, organize, search, and share them. You can also add an optional Heirloom Flash Drive to your order, and your original documents can be safely returned.
Will my scanned documents be AI enhanced?
No. Heirloom's document scanning services are focused on creating faithful 300 dpi searchable PDF files of your original documents. We don't use AI to alter text, handwriting, or images. OCR simply makes your documents searchable without changing their original content. AI summarization, translation, or other document analysis is best performed later by the content owner while preserving the original digital master.
How It Works
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Send Your Media
Most customers simply drop off their old media at any UPS Store using a prepaid Heirloom label.
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Approve the Quote
We inspect your media and deliver a clear, no-obligation quote. No counting or guesswork before you pay.
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Laugh, Cry, and Share
Stream memories from your digital vault. Download anytime. USB backup drives also available.
Choose How to Send
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Buy a Labeled Box
Get the right size box sent to your home. Each includes a prepaid label. Starts at only $20!
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Use Your Own Box
Fill your own box, attach this label, and drop it off as soon as today! Only $14.99 for any size!
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Ship It Your Way
Use your preferred carrier for a low-cost option when digital delivery is all you need.
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Deliver In Person
Meet our experts and get an immediate quote when you drop off your media.
