What Are Digitization Services?
Digitization services convert physical records and outdated media into organized digital files that are easier to search, access, preserve, and share.
Heirloom helps organizations modernize paper archives and rescue content trapped on obsolete formats. Whether you have banker boxes of records, shelves of tapes, cabinets of photos, or aging data media, we create a clear path to digital access.
Built for Complex Projects
Heirloom is a trusted leader in consumer digitizing, helping families preserve photos, tapes, film reels, and other priceless memories. We also recognize that business, government, and institutional projects require a very different level of planning, security, organization, and custom workflow design.
Large-scale archives often involve higher volumes, sensitive records, naming conventions, verification procedures, and coordinated delivery methods. That is where Heirloom’s custom project team can help.
What We Digitize
Documents & Records
- Client files
- HR records
- Invoices
- Tax returns
- Deeds
- Permits
- Legal files
- Bound records
- Oversize plans
Legacy Media
- VHS tapes
- MiniDV tapes
- Betamax
- DVDs
- CDs
- Audio cassettes
- Film reels
Photos & Archives
- Photo prints
- Albums
- Slides
- Negatives
- Scrapbooks
Outdated Data Media
- Floppy disks
- Zip disks
- Memory cards
- Hard drives
- USB media
Why Large Projects Need Custom Quotes
No two archives are the same. Pricing depends on:
- Quantity of materials
- Condition of items
- Preparation level
- File naming needs
- Indexing requirements
- Output format
- Turnaround timeline
- Secure handling needs
That is why Heirloom provides free consultation calls and custom quotes based on your actual project.
Searchable Files With Custom Naming Conventions
We do more than scan. We organize your files so your team can find what it needs quickly.
Examples:
- Smith_2024_Tax_Return.PDF
- Parcel_11822_Deed_1989.TIFF
- Videotape052_20251031.MP4
- Meeting_Minutes_2021_Q4.JPG
OCR text recognition can make many files searchable by keyword.
Delivery Options for Verification
Choose the delivery method that fits your workflow:
- External hard drives
- Secure cloud delivery
- Department folders
- Batch deliveries by date or project
- Network-ready file structure
Many clients prefer to review and verify digital files before originals are destroyed.
Certified Destruction Available
After successful delivery and your approval, many paper records and obsolete media can be securely destroyed.
Available options may include:
- Document shredding
- Media destruction
- Certified chain of custody
- Destruction confirmation
Secure Handling Matters
Sensitive records deserve trusted handling.
Heirloom is veteran owned and operated, with leadership experienced in handling top secret government information.
We combine professionalism, accountability, and responsive service throughout your project.
How Our Digitization Services Work
1. Free Consultation
Tell us what you have, goals, timeline, and any special requirements.
2. Custom Quote
Receive a practical scope, timeline, and transparent pricing.
3. Digitization & Quality Control
We convert, organize, and inspect your files.
4. Delivery & Verification
Receive files on hard drive or cloud for review.
5. Optional Destruction
Approve destruction only when ready.
Why Heirloom
Many providers only scan paper.
Heirloom handles paper records plus photos, tapes, discs, film, and legacy data media in one coordinated project.
That means fewer vendors, less confusion, and one trusted partner.
Book a Free Consultation
Tell us about your project and we'll recommend the best path.
Or call (843) 352-3528.
Visit Our Digitizing Facility
No appointment needed.
Monday - Friday, 9am - 5pm (ET)
📍11 eWall Street, Mt Pleasant SC 29464
Request a Custom Quote
Please complete this form, or send your own email to service@heirloom.cloud.
Frequently Asked Questions
What are digitization services?
Digitization services convert physical records or outdated media into usable digital files.
How much do digitization services cost?
Costs vary based on quantity, complexity, condition, and output requirements. Heirloom provides custom quotes.
Can files be named to our standards?
Yes. We can follow custom naming conventions and folder structures.
Can we verify files before destruction?
Yes. Many clients review digital files before approving destruction.
Do you only scan paper?
No. We digitize paper, tapes, film, photos, discs, and legacy data media.
Do you offer hard drive delivery?
Yes. External hard drive delivery is a popular option.